Report Title: Purchase Detail
Category: General
Available to: All users
Pricing Package: Basic
Overview
The Purchase Detail report is essentially a data dump of all purchasing data including items, GL accounts, purchase quantities, and prices all broken out by invoice.
Purchase Detail can answer most questions a user might have about their spend including:
- What is my total spend month week over week?
- What is my spend by GL Account for a given time period?
- What is my spend by Vendor?
- How many invoices do I get per period?
- etc.
Best practices for this report include filtering and pivot tables in Excel / Google Sheets.
- How to use Filters in: Excel / Google Sheets
- How to use Pivot Tables in: Excel / Google Sheets
Dashboard View
Filters
Filter | Meaning |
---|---|
Group | Group of locations to run the report on. To run the report on all locations, leave this blank. |
Location | To run a report for a single location, select the location's Group, and choose the location from the dropdown. |
Invoice Date Range | A date must be selected, so either choose a pre-filled Date Range including today's date, yesterday, the last 7 days, month to date, last 30 days, last 3 months, last 1 year, or a custom Date Range. |
Invoice Date | Mandatory date field that is pre-populated if a Date Range is selected, or can be manually populated by entering a start and end date. These dates are inclusive, meaning 06/01/19 will return data from June 1st as well. |
Vendor | To view invoices from a particular vendor |
Pre-populated with the user's email address. Additional emails can be included by appending other comma-separated emails. |
Data
Column | Meaning |
---|---|
Location | Location of the invoice |
Account Number | GL Account # that the item is mapped to |
Account Name | GL Account Name that the item is mapped to |
Category Name | Item's category. Note: Categorization can come from either (a) a user or (b) Plate IQ. User categories are saved at the Location-level, and take precedence over Plate IQ-created categories. Plate IQ does not guarantee categorization, but we do our best. |
Invoice Number | Invoice number, as it's read on the invoice |
Invoice Date | Invoice date, as it's read on the invoice |
Exported Date | Date the invoice was exported from Plate IQ |
Created Date | Date the invoice was uploaded to Plate IQ |
Vendor Name | Vendor, as it's read on the invoice |
Accounting Vendor ID | The ID for this vendor found in your Accounting System |
Item ID | Plate IQ ID for this item. Since not all items have SKUs, you can use this ID as a primary key for the item for your reporting needs |
Item Name | Item name, as it's read on the invoice |
Item SKU | SKU (Stock Keeping Unit), as it's read on the invoice |
Unit | Unit, as it's read on the invoice |
Pack Size Label | Pack Size Label, as it's read on the invoice |
Price | Price, as it's read on the invoice |
Quantity | Quantity, as it's read on the invoice |
Amount | Price * Quantity |
Tax | If item is taxable, then (Price * Quantity) * tax rate |
Total Amount | Amount + Tax |